PA to Medical Director

About the facility:

HCA Healthcare UK – The World’s largest private healthcare group; providing award winning primary, acute and complex care.

From complex care to straightforward procedures in both adults and children, HCA Healthcare UK provides exceptional care across our six world-class hospitals, clinics, outpatient and diagnostics centres, and NHS partnerships.

HCA UK are incredibly proud to be awarded ‘Private Hospital Group of the Year ‘2020 at the Health Investor Awards.

This role will support employee relations across the Lister Hospital in Chelsea.

Job Description:

Reporting into the IVF Medical Director, the PA will communicate with Senior management , consultants, managers, staff and the general public

Liaise with other departments within the company. They will have a professional attitude, tact and sensitivity displayed at all levels of interaction

Maintaining the IVF Medical Directors diary and assisting with time management and ensuring the best use of resources

This is a full time working 37.5 hours per week

Competitive Salary – Dependant on experience – excellent benefits

Duties and responsibilities

• Management of the electronic diary of the Medical Director, assessing priority of appointments and reallocation as necessary to ensure a controlled and effective management of his time.
• Organise internal and external meetings for the Medical Director; booking venues, setting up conference calls, arranging IT equipment and catering where necessary.
• Plan and arrange domestic and international travel and itineraries in an efficient and timely manner.
• Provide support for an extensive range of meetings for senior management and doctors. This will include preparing agendas, arranging pre meeting briefings, putting together meeting papers and ensuring the distribution of all relevant meeting papers in a timely manner. Attendance to take minutes at these meetings is required.
• Provide support, where necessary, to staff members representing the Medical Director at internal and external meetings.
• Be the first point of contact for the Medical Director receiving and dealing with telephone calls professionally, redirecting or taking messages and using initiative to deal with queries.
• Type emails and letters, create PowerPoint presentations, create and edit spreadsheets and reports, as required, using MS Office to a high standard.
• Prioritise workload effectively to ensure agreed deadlines are met.

Skills and experience

• Very well spoken and written English
• Secretarial skills
• Minute writing skills
• Previous experience at a senior PA level
• Computer literate
• Electronic diary management using MS Outlook
• High level of competence in Microsoft Office packages especially PowerPoint and Excel Knowledge of hospital departments and personnel and that of other hospitals within this group