Job Title: Executive Assistant to General Counsel
Location: London / Some Hybrid
Full time / 37.5 hours per week
Permanent
Salary: Up to £49,500 Dependant on Experience
We’re looking for a highly organised and proactive Executive Assistant to support our General Counsel and the wider legal and compliance function. This role requires a detail-oriented professional with excellent communication skills, the ability to manage complex schedules, and a high level of discretion. The Executive Assistant will serve as a critical link in ensuring the efficiency of the Legal team and providing seamless administrative support. Based in Central London, our Legal team are a group of 18 dedicated professionals managing all areas of the law within a large growth focused private healthcare provider.
As an Executive Assistant to General Counsel, you will provide seamless, high level administrative support to our General Counsel and the wider legal team, ensuring the efficient operation of the department. You will manage schedules, communications, travel and administrative tasks, enabling our General Counsel and team members to focus on the provision of legal support and strategic activities to all HCA Healthcare UK businesses.
Ideally you will be working within a large commercial organisation and be used to supporting Senior Executives. You will be a great team player and able to manage conflicting priorities whilst working at pace and to tight deadlines. You will also need to have exceptional stakeholder engagement and communication skills both written and verbal.
Above all else, we’re committed to the care and improvement of human life. It’s this guiding vision that influences everything we do at HCA UK. From the CEO to the colleagues on the floor we all have a part to play in delivering exceptional care to our patients. Others may think this is just a role in our Legal team, but to us, you’ll be part of a wider team with a unique sense of purpose, one that helps improve lives on a daily basis.
What you’ll do:
Administrative Support: Manage General Counsel and team calendars, including scheduling meetings, appointments, and travel arrangements. Coordinate and organise internal and external meetings, ensuring all necessary materials are prepared. Prepare and edit documents, reports, presentations, and other materials as required. Utilise various software applications to manage schedules, communications, and documentation. Troubleshoot basic technical issues and liaise with IT support as needed.
Perform additional administrative tasks as assigned by the General Counsel. Continuously seek to improve processes and increase efficiencies across the legal department.
Office Management: Maintain and organise the General Counsel’s office environment, ensuring it is tidy and functional. Manage office supplies and equipment, coordinating maintenance and repairs as needed. Handle confidential information with discretion and maintain filing systems.
Communication: Serve as the primary point of contact between General Counsel and internal/external stakeholders. Screen and prioritise communications, ensuring urgent matters are addressed promptly.
Managing incoming and outgoing communications, including emails, phone calls, and written correspondence. Build and maintain positive relationships with internal and external stakeholders and Executives. Represent General Counsel and the wider legal team professionally in all interactions.
Travel Coordination: Arrange and manage detailed travel plans, itineraries, and agendas.
Managing travel logistics, including flight and hotel bookings, transportation, and travel-related expenses.
Meeting and Event Coordination: Plan and coordinate meetings, conferences, and events. Prepare agendas, take minutes, and follow up on action items. Arrange catering, venue bookings, and other logistical details.
Project Management:
Assist with the planning and execution of special projects. Conduct research, compile data, and prepare reports for executive decision-making. Track project progress and ensure deadlines are met.
What you’ll bring:
Why HCA UK?
Originally founded over 50 years ago by Dr Thomas Frist, HCA has gone on to become one of the world’s leading healthcare providers. In the UK, we’re one of the largest providers of privately funded healthcare and have invested over £500 million in the latest treatments, technology, techniques, medication and facilities. Being part of a large multisite, established healthcare group we can offer you unrivalled opportunities for career progression through internal and external courses, as well as working conditions that prioritise both your mental and physical wellbeing.
By caring for our employees, we empower them to provide exceptional care for our patients. That’s why we offer a host of flexible benefits that reflect the invaluable contribution they make every day. As a Executive Assistant to General Counsel you’ll be eligible for:
Culture and values
At HCA UK we believe exceptional care starts with our people. We celebrate the unique perspectives and different experiences each of us bring as we know that when you feel seen, heard and supported you can be at your best for our patients, and each other.
Our mission is simple, above all else we’re committed to the care and improvement of human life, a clear statement that extends to both our patients and colleagues. To achieve this, we live and breathe four core values:
Reasonable adjustments
We believe everyone should feel comfortable to bring their full self to work and be afforded the same opportunities. As a Disability Confident committed organisation, we’re happy to discuss flexible working arrangements to suit your needs as well as offer reasonable adjustments throughout our recruitment process, and in the workplace, to anyone that needs them.
#LI-RB1
Apply now
Search & apply